Free evidence matrix
DOT Audit Evidence Matrix
Map each compliance desk to its owner, population, source system, review cadence, evidence, and open gaps.
Free, ungated, and browser-printable.
How to use this resource
Print this page or save it as a PDF. Replace the examples with your real owners, systems, populations, and review dates. The verified audit request always controls the final submission.
| Control desk | Population to reconcile | Evidence to locate | Owner / cadence |
|---|---|---|---|
| Company identity | Legal entity, USDOT record, authority | Profile, authority, insurance, process agent | Company Official / monthly |
| Drivers | Every active and recently active driver | Qualification, licensing, medical and review records as applicable | Safety lead / before dispatch + monthly |
| Drug & alcohol | Covered drivers and test events | Program enrollment, queries, tests and response records | Program manager / event + monthly |
| Hours of service | Drivers, trips and unidentified driving | Logs, edits and supporting operational records | Dispatch / weekly sample |
| Vehicles | Owned, leased and short-term units operated | Inspections, defects, repairs and maintenance | Maintenance lead / weekly + monthly |
| Accidents | Qualifying events from all internal sources | Register, supporting records and corrective action | Safety lead / event + monthly |
Independent educational resource. It does not replace current agency instructions, legal advice, or professional advice based on your carrier’s facts.